ResDAC Logo

Research Data Assistance Center

1-888-9RESDAC
resdac@umn.edu

Submit a Request

Requesting CMS's Identifiable Data Files (RIFs) - Amendment/Update to existing DUA

Data Request Documentation

These types of data requests are generally for an additional year of data for the same project. These types of requests require a ResDAC review, but do NOT require a CMS Privacy Board Review.

To begin the data request process, e-mail a draft version of all documents in the original format (.xls, .pdf, .doc) to resdac@umn.edu for review. ResDAC requires 5-7 business days to review.

  1. ResDAC Data Request Document Checklist

    Checklist to be used by the researcher to ensure that all documentation has been completed, prior to emailing to ResDAC for review. Email checklist with documentation to be reviewed.


  2. Sample Written Request Letter

    The written request letter should indicate the study project, brief overview, and DUA to be amended.

  3. Data Use Agreement (DUA)

    An Amendment/Update of the Existing DUA Update is needed as part of the review of your data request to ensure compliance with the requirements of the Privacy Act, and must be completed prior to the release or use of specified data files containing individual identifiers.

    Signature Addendum: If anyone besides the requester or custodian is going to handle CMS data, a signature addendum may be required.

    CMS DUA Guidelines [19K, pdf] - additional information regarding a DUA.

  4. Specification Worksheet

    The Specification Worksheet contains requester information, shipping information, method of payment, and study/project data extract details. Note, all requesters will need to complete the 'contact and request' cover page.

  5. Formal CMS Cost Estimate

    To assist ResDAC staff in submitting a cost estimate request to CMS, please fill in the requested information and e-mail it to ResDAC.

  6. Sample Letter of Continuing Support from Federal Project Officer

    If the project is federally funded, a letter of support from the federal project officer is needed to show continued support.

  7. Additional Information for Name & Address File request

  8. Sample Letter of Support from Original Requestor

    If the data being added are under reuse, a letter of support from the original requestor is needed.

  9. Sample Letter of Support from Original Federal Project Officer

    If the data being added are under reuse and the original study was federally funded, a letter of support from the original federal project officer is needed.




    Last Modified November 11, 2009